Fellowships FAQ

Fellowship Basics

What types of fellowship does the Linda Hall Library offer?

The Linda Hall Library is offering three types of fellowship during the 2022-23 academic year:

  • Residential fellowships for doctoral students, postdoctoral scholars, and other researchers whose work would benefit from physical access to the Library’s collections. (Residential fellows must abide by the Library’s COVID-19 safety procedures and may be asked to complete their fellowships remotely depending upon public health conditions in the Kansas City metropolitan area.)
  • Virtual fellowships for doctoral students, postdoctoral scholars, and other researchers whose work would benefit from off-site access to the Library’s digital collections.
  • The History of Science and Medicine Fellowship supports a graduate student who will travel to Kansas City to explore the collections of the Linda Hall Library and the Clendening History of Medicine Library at the University of Kansas Medical Center.

Residential fellowships and virtual fellowships may last between one and four months. The History of Science Medicine Fellowship provides one month of research support.

Who is eligible to apply for a fellowship?

Linda Hall Library fellowships are intended to support scholars whose research draws upon our collections but would otherwise be unable to access those resources. Doctoral students, scholars with Ph.D. or equivalent, and independent researchers who can demonstrate similar professional or academic experience are eligible to apply.

Those who reside in the Kansas City area are not eligible for research fellowships. The Kansas City area is defined as Jackson, Cass, Ray, and Platte Counties in Missouri and Johnson and Wyandotte Counties in Kansas.

May non-US citizens apply?

Yes, provided the applicant can secure the necessary travel documents. Please be aware that the US does not have tax treaties with some countries, and you may be required to pay income taxes on your fellowship monies.

Must I have a fellowship in order to do research in the Library’s collections?

No, the Library is open to all who wish to use its collections.

Are my fellowship funds taxable?

Yes. U.S. citizens will need to report any fellowship funding they receive as income. Applicants from outside the U.S. are responsible for determining whether a tax treaty between their home country and the U.S. is in force.

  • Fellowships awarded to individuals from a country without a tax treaty with the U.S. that have a nonimmigrant visa status of F, J, M, or Q are subject to a 14% withholding.
  • Fellowships awarded to individuals from a country without a tax treaty with the U.S. that have any other visa status (such as B-2, Tourist) are subject to a 30% withholding.

In either case, some or all of the taxes withheld may be refunded when the individual files a U.S. tax return. Check here for more information and a list of countries that have tax treaties.

Application Process

What is the application deadline?

Completed application packets for 2022-23 fellowships are due no later than January 21, 2022.

What criteria are used in evaluating the fellowship applications?

All fellowship applications will be evaluated based on the following considerations:

  • Intellectual, historic, and/or scientific significance of the project.
  • Importance of the Linda Hall Library’s collections to the research project. Applicants should call attention to these resources in their applications. (Applicants to the History of Science and Medicine fellowship should also highlight relevant resources in the Clendening Library’s collections.)
  • Feasibility of the project given the applicant’s qualifications and the length of the requested fellowship.

Virtual fellows will be able to use materials in the Library’s digital collections and request additional scans in accordance with the Library’s digitization policies. Priority will be given to projects that rely on sources that are not readily accessible through other online repositories (e.g. Google Books, Hathi Trust, Internet Archive).

How are fellows chosen?

The applications are reviewed by a committee comprised of independent experts and scholars who are not affiliated with the Library.

May I apply to more than one fellowship in an application cycle?

No, you may only apply for one fellowship per year.

May I apply for both residential and virtual fellowship support in an application cycle?

No, you may only apply for one type of fellowship support (residential or virtual) during the academic year.

If my application is accepted, when will I be notified?

Fellowship recipients will be notified in spring 2022.

If I am awarded a fellowship, are there restrictions regarding when I must take up my fellowship?

You must take the bulk of your fellowship time during the academic year when the grant was awarded. For 2022-23 fellows, this corresponds to the period between July 1, 2022, and June 30, 2023.

May I apply for a fellowship if I have held one previously?

Yes, you may reapply one year after having been awarded a fellowship.

If my application was not accepted, may I reapply for a fellowship?

There is no limit on the number of times you may apply. A complete application must be submitted each time you apply.

Linda Hall Life

If my application is accepted, how will my fellowship funds be dispensed?

Research fellows will receive stipends twice per month at a rate of $3,000/month for doctoral students and $4,200/month for postdoctoral fellows.

How do virtual fellows access the Linda Hall Library’s collections?

Virtual fellows may make use of all resources in the Linda Hall Library’s digital collections. They may also request additional scans through the Library’s online catalog, in accordance with the following guidelines:

  • Fellows may submit a maximum of 7 scanning requests per week, with the understanding that it will take 3-5 business days for each request to be fulfilled.
  • Fellows may request scans of entire books, journals, or conference proceedings published before 1925, as well as other resources that are in the public domain (e.g. government documents).
  • Books, journals, and conference proceedings published after 1925 cannot be digitized in their entirety due to copyright restrictions. However, fellows can request scans of specific chapters, articles, or sections of these materials.

Click here for additional information about the Library’s digitization policies.

Does the Library provide housing for residential fellows?

The Linda Hall Library does not provide housing for its fellows. We are happy to pass along information about places where fellows have stayed previously. To find out more, please email fellowships@lindahall.org.

Are virtual fellows expected to keep set hours?

Residential fellows are expected to be at the Linda Hall Library (or Clendening Library in the case of the History of Science and Medicine Fellow) during regular operating hours. While they may leave the Library to eat lunch, visit the post office, or complete other similar errands, the majority of their time should be spent on site making use of the Library’s collections.

Virtual fellows are not expected to keep set hours but must schedule weekly check-in meetings with the Vice President for Research and Scholarship throughout the duration of their fellowships to ensure that they are making progress on their research projects.

 

What requirements must Linda Hall Library residential fellows meet?

Linda Hall Library residential fellows must:

  • Work full time at the Library on his or her research project.
  • Offer a lecture or seminar to the general public while in residence if requested.
  • Participate in the Library’s monthly Works-in-Progress Seminar and other in-house events aimed at research fellows.
  • Acknowledge the Library in any resulting publications or presentations based on the fellowship and provide a copy of any resulting publication to the Library.
  • Provide documentation (tax forms, visas, work permits) as required by law.
  • Write an evaluation of their research experience and the extent to which the library collections met research expectations.

For further information about these guidelines, please consult the Linda Hall Library’s fellowship handbook.

What requirements must History of Science and Medicine fellows meet?

In addition to the residential fellowship requirements described above, History of Science and Medicine fellows must:

  • Work full time on their research project at either the Linda Hall Library or the Clendening History of Medicine Library.
  • Spend at least one week in residence at both the Linda Hall and Clendening Libraries.
  • Engage in seminars and in-house research events at either the Linda Hall or Clendening Libraries.
  • Acknowledge both the Linda Hall Library and Clendening Library in any resulting publications or presentations based on the fellowship and provide a copy of any resulting publication to the Library.
What requirements must Linda Hall Library virtual fellows meet?

All Linda Hall Library virtual fellows must:

  • Work regularly on their research projects using materials from the Library’s digital collections for the duration of their fellowships.
  • Check in with the Vice President for Research and Scholarship on a weekly basis.
  • Participate in the Library’s monthly Works-in-Progress Seminar and other in-house events aimed at research fellows.
  • Offer a lecture or seminar to the general public if requested.
  • Acknowledge the Library in any resulting publications or presentations based on the fellowship and provide a copy of any resulting publication to the Library.
  • Provide documentation (tax forms, visas, work permits) as required by law.
  • Submit a written summary of all off-site research activities at the conclusion of their fellowships.
  • Complete an evaluation of their research experience and the extent to which the library collections met research expectations.
Where do I find more information about the Linda Hall Library’s collections?

More information on the Linda Hall Library’s collections can be found on the Library’s History of Science and Collections web pages. Applicants may also want to look at the Library’s holdings in the online catalog or digital collections. You are welcome to send questions by email to fellowships@lindahall.org or to reference@lindahall.org or call us at 816.926.8701.

Where do I find more information about the Clendening Library's collections?

More information on the Clendening Library’s collections can be found on the Library’s website and Special Collections web page. Applicants may also want to review the Library’s online catalog or digital collections. For further information, please contact Dawn McInnis, Rare Book Librarian, by phone at 913.588.7244 or email dmcinnis@kumc.edu.